Colorado WIC state meeting 2020
Save the date
- Tuesday, April 21, 2020 8:30 a.m. - 4:45 p.m.
Special Workgroup Meeting:
- Wednesday, April 22 8:30 a.m. - 11:45 a.m.
Location: DoubleTree by Hilton Denver , 3203 Quebec Street, Denver, CO 80207
Registration: Directors are responsible for registering their staff and were emailed information in January.
Questions? Contact Alana at email@example.com.
Hotel and Parking
Who should attend the State Meeting on Tuesday, April 21, 2020?
All local WIC agency staff are welcome and encouraged to attend. Dietetic interns and students working with your program are invited to attend the meeting. Although there will be no meeting registration fee, any students or interns in attendance will be responsible for all travel, lodging and meal expenses.
Who should attend the special groups workshop on Wednesday, April 22, 2020?
This meeting is by invite only for those folks who currently hold special roles as a LARC, Wellness Coordinator, BF or BFPC Coordinator, Training Advisory Committee member or WIC Director. Invitations will be sent January 2020.
In addition, traveling staff who carpool with a colleague attending a workgroup meeting may also attend a workgroup meeting besides the director meeting. You may or may not get to choose the workgroup meeting you attend, this is dependent on attendance numbers. This is optional and made available in case those who traveled as a group need a work activity. If this applies to you, please speak to your supervisor for approval. At a later date, we will collect your information so we can plan for attendance.
Hotel and travel
When and how do I reserve a hotel room?
Hotel room reservation information was emailed to Local Agency Directors in January. Directors are responsible for reserving rooms for their staff. Room reservations must be made by March 21, 2020, in order to receive the discounted rate. Please reach out to your Director if you have questions.
Please note that hotel room rates and funding included in local agency contracts are based on double occupancy. You have the option to book single occupancy rooms, however, your agency will be responsible for the additional cost.
Who is eligible for hotel reimbursement?
Hotel accommodations were included in local agency contracts. This includes hotel stays both the night before and the night of the main meeting. Please reach out to your Director if you have questions.
Please note that hotel room rates and funding included in your contracts are based on double occupancy. You have the option to book single occupancy rooms, however, your agency will be responsible for the additional cost.
How will travel costs (hotel, mileage, food, etc.) be reimbursed?
Hotel stays are not reimbursed the night of the special workgroup meeting on Wednesday, April 22 since these meetings end before noon.
All costs will be reimbursed through your local agency, not through the State Office. Therefore, please follow your local agency’s policies and procedures regarding reimbursement. Please note that the State Office is not requiring tax exemption for the hotel room reservations, however, this may be a requirement of your local agency. Please consider carpooling.
Who should I contact if I have more questions concerning travel or funding reimbursement?
If you have questions concerning travel or funding, please contact Katie Roby at 303-692-2595 or firstname.lastname@example.org.